INFORMATION WE MAY COLLECT AND STORE:
- Contact information (name, address, email address, telephone number) for temporary memberships and bookings.
- Medical and dietary information for attendees of training courses.
- Attendance information for analysis and aggregated reporting.
- Photos and videos of course participants.
- CCTV images.
PRIVACY AND DATA PROTECTION PHILOSOPHY
At Keep Sailing, the protection of personal data is a top priority. We value the privacy of the individuals whose data we collect. We strive to minimize unnecessary communications and only collect or process personal data when absolutely necessary. We never sell or make public personal information.
Occasionally, photographs or videos may be taken of groups or individuals for coaching, event recording, and promotional purposes. These images will not include identifying information such as names. By booking a course, you consent to the publication of such images on the Keep Sailing website, within Keep Sailing premises, and/or in Keep Sailing advertising, including social media. If you wish to opt out of having your image taken, please contact us via email (email@example.com) before or during the course or event.
The General Data Protection Regulation (GDPR), effective from 25 May 2018, enhances the protection of privacy rights. We aim to comply with GDPR as well as the existing UK Data Protection Act 1998 and the Privacy and Electronic Communications Regulations (PECR). This website complies with national and international legislation.
CONTACTING KEEP SAILING
We strive to comply with GDPR and other regulatory laws. As a small business, we encourage direct communication to address any concerns. If you have any concerns, please contact us at firstname.lastname@example.org.
PERSONAL INFORMATION WE COLLECT
Like many websites, we collect and use personal data for various purposes. We limit the collection of personal information to protect the identity of visitors to our website. For certain promotions and to access specific features such as receiving our newsletter, we may request voluntary submission of information such as name, email address, country, etc.
SITE ANALYTICS, SALES AND SERVICES
EMAIL NEWSLETTER AND PROMOTIONAL MATERIALS
If you choose to join our email newsletter or promotional mailing list, your email address and personal data may be shared with third-party processors who provide email marketing services (outlined in section 5.0). You can unsubscribe from this service using the links in our emails or by contacting us directly at email@example.com. If you are under 16 years of age, parental consent is required before joining our email newsletter.
THIRD PARTY DATA PROCESSORS
We use third-party services to process personal data on our behalf. These services comply with the legislation outlined in section 2.0. Third-party services used for storing or processing personal data may include Google, Mail Chimp, Stripe, RYA, and the Police (at their request).
In the event of a breach to this website's database or any third-party processors, we will report it to the involved individuals and the ICO (or other relevant authorities) within 72 hours of identifying the breach, in accordance with GDPR.
POWERBOAT COURSES - Sharing data with the RYA
Upon completing a course, your name, email, date of birth, and address will be transferred to the RYA's central database to record course details and certifications obtained. This information allows the RYA to update existing records, verify certificates, and manage certifications. After one year from course enrollment, your user account will be removed from www.ryainteractive.org. Full details on how the RYA handles personal information can be found on www.ryainteractive.org.
DATA FROM COURSES
We retain records of issued certificates and copies of relevant booking terms and conditions. These records are kept for verification purposes in case of lost certificates. It is recommended to keep records for up to seven years, although we may delete this information sooner.
We share some data (name and address) with the sailing club where you attend a course, enabling temporary membership and data analysis. For more information, please refer to our data transfer policy.
INSTRUCTORS / STAFF
Keep Sailing stores the instructor information provided. We also share information with the RYA Recognised Training Center at which you instruct. For more information, please refer to our data transfer policy. If you wish to have your data deleted, please request it.
If a DBS Disclosure application is required, Keep Sailing may process personal data related to the application and certificates. The RYA is required to have a policy on handling Disclosure information as per the DBS Code of Practice (available on request).
Keep Sailing may use WhatsApp Groups. Please note that joining a WhatsApp group is optional, and by joining, you consent to others in the group having access to your contact information displayed on WhatsApp. Keep Sailing Limited is not responsible for any abuse within the WhatsApp group, and participants can be removed.